News With Maya - When to Send Save the Dates for a Destination Wedding

About this video

When to send save the dates for a destination wedding is one of the most important planning steps, and one of the easiest to get wrong. We’re breaking down the ideal destination wedding invitation timeline so your guests have plenty of time to plan, book, and get excited.

If you’ve planned or attended a traditional wedding, you’ve probably heard the “normal” rules: save-the-dates go out several months ahead, and formal invitations go out about eight weeks before the big day. But destination weddings don’t follow that same timeline—because travel requires more time, budgeting, and coordination.

At Romance Travel Group, we recommend sending your save-the-dates or evites 14 to 16 months before your wedding. That might sound early, but it’s the perfect window. It gives your guests time to request time off work, plan childcare if needed, and spread out travel costs with a payment schedule. It also helps guests lock in flights before prices climb.

When it comes to the best way to invite guests, we suggest keeping it simple and going digital. An evite is fast, easy, and stress-free—and it can link directly to your custom wedding website so guests have everything they need in one place. Even better? Romance Travel Group provides couples with a free evite system, guest booking platform, and personalized wedding website to make guest communication effortless.

One of our biggest tips: skip traditional RSVP cards. Guests often think they’re coming, but in reality, only about half of invited guests attend. Your real guest list forms naturally once deposits are made and rooms are booked through your Romance Travel Group link.

And by the time you’re eight weeks out, destination wedding guests already have their travel booked—so formal invites become optional, not necessary.

This timeline helps you avoid last-minute stress, improves guest attendance, and makes planning easier for everyone. Early communication creates clarity, excitement, and a smoother guest experience from start to finish.

At Romance Travel Group, destination weddings are all we do. We help couples organize guests, manage bookings, and keep everyone on track—so you can focus on celebrating instead of chasing down travel details.

Website: https://www.romancetravelgroup.com
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Youtube: https://www.youtube.com/@romancetravelgroup

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Video Details

Published
January 26, 2026
Duration
2m 23s
Categories
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We plan destination weddings in Mexico and the Caribbean!

In today's destination wedding spotlight, we're talking about one of the most important parts of your wedding journey, inviting your guests. For traditional weddings, the timeline for invitations can feel pretty set in stone. But when you're planning a destination wedding, the rules change, and for good reason. Here at Romance Travel Group, we recommend sending your save the dates or invites about 14 to 16 months before your wedding. That might sound early, but it's actually the perfect window. It gives your guests plenty of time to plan, set up a payment schedule, and book their flights. Plus, it helps them plan ahead for any time off work they'll need. Now, when it comes to how to invite, we suggest keeping it simple. An invite is the fastest and easiest way to share your wedding details, especially since it links directly to your custom wedding website. And here's the best part. Romance Travel Group provides all of this for you. Every couple we work with receives a free, easy to use invite system, guest booking platform, and personalized wedding website to keep everything organized in one place. You can always follow up later with a printed save the date if you'd like, but honestly, keeping it digital is quick, elegant, and stress-free. Here's a helpful tip. Skip the traditional RSVP cards. Guests will be excited at the idea of a tropical getaway, so you'll get lots of yes responses. But in reality, only about half of those invited will actually attend. Your real guest list naturally comes together once deposits are made and rooms are booked through your romance travel group site. And while traditional weddings send formal invitations about 8 weeks before the big day, that timeline just doesn't fit for destination weddings. By that point, your guests already have their rooms reserved, flights booked, and plans finalized. So, there's really no need for a lastminute printed invite. So, keep it early, keep it digital, and keep it simple. Destination weddings are all about making the experience easy and enjoyable for you and your guests. And that starts with how you invite them. For more destination wedding planning insights, we're here to help every step of the way. Visit Romance Travel Group to start planning your celebration in paradise.