News With Maya: How Destination Wedding Planning Works at a Resort

About this video

How destination wedding planning works at a resort is one of the most common questions engaged couples ask us at Romance Travel Group. We’re walking you through the destination wedding planning timeline at an all-inclusive resort—so you know exactly what to expect, and when.

Once your destination wedding date is confirmed, the process officially begins. At Romance Travel Group, our first step is introducing you to the resort’s wedding coordinator so you have the right point of contact for everything related to your ceremony and wedding events.

While you work with the coordinator on your wedding vision, our team stays fully focused on your guest experience. That includes booking rooms, managing your group room block, organizing airport transportation, setting up payment schedules, and answering guest questions along the way—so you don’t have to.

Here’s an important detail that surprises many couples: most resorts don’t begin the detailed wedding planning process until about 3 to 6 months before the wedding date. When that planning window opens, you’ll share your inspiration—Pinterest boards, color palettes, décor ideas, and priorities—and your wedding coordinator will build an initial quote.

From there, it becomes collaborative. You’ll fine-tune the details together until everything feels just right.

About 30 days before the wedding, your planning file is often transferred to the resort’s on-site wedding team (especially when the original coordinator isn’t physically located at the resort). That team reviews your full plan and prepares for execution.

Once you arrive, you’ll meet with the wedding team in person, tour venues, confirm your timeline, and make any last-minute updates. From that moment forward, the on-site team is there to handle logistics, coordinate vendors, and make sure your wedding day runs smoothly.

Understanding this timeline helps you feel calm and confident—because when you know what happens when, you can stop stressing and enjoy the experience you’re planning.

At Romance Travel Group, destination weddings are all we do. We guide couples from day one, manage guest travel details from start to finish, and help make the entire wedding week feel organized, smooth, and stress-free.

Website: https://www.romancetravelgroup.com
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Video Details

Published
January 24, 2026
Duration
1m 51s
Categories

We plan destination weddings in Mexico and the Caribbean!

In today's top travel story, we're breaking down one of the most common questions we hear from engaged couples. How does destination wedding planning actually work at a resort? Let's walk through it newsroom style. Once a wedding date is confirmed, that's when the process officially begins. Here at Romance Travel Group, we introduce the couple to the resort's wedding coordinator while we stay fully focused on the guest experience. Booking rooms, organizing airport transportation, managing payments, and answering guest questions every step of the way. Now, here's an important detail many couples don't expect. Most resorts don't begin detailed wedding planning until about 3 to 6 months before the wedding date. When that window opens, the couple shares their vision, Pinterest boards, color palettes, decor ideas, and the coordinator creates an initial quote. From there, it's a collaborative process. The couple and coordinator fine-tune the details until everything feels just right. About 30 days before the wedding, the planning file is typically handed off to the resort's on-site wedding team. They review every detail and prepare for execution. When the couple arrives at the resort, they'll meet in person with the wedding team, tour venues, confirm timelines, and make any lastminute adjustments. From that point on, the on-site team is there to bring the vision to life, handling logistics, coordinating vendors, and ensuring the wedding day unfolds seamlessly. The takeaway: resort destination weddings are a true team effort. And when done right, couples get to enjoy the experience instead of managing it. If you're considering a destination wedding and want expert guidance from day one, we're here to help you navigate it all with confidence.